Qualitative Exploration of The Basic Education Information System Data Management Practices in the Schools Division of Zambales

ABSTRACT : This qualitative study examined the data management practices within the Basic Education Information System of School Heads and Senior High School Personnel in the Schools Division of Zambales. Specifically, the study sought to examine the experiences, challenges, coping, and support systems, and perceptions of the effectiveness of BEIS on their day-to-day work. Using qualitative methodology, data was collected from school heads and senior high school personnel in large secondary schools in Zambales through in-depth semi-structured interviews. The findings revealed five major themes: increased workload and compliance task perception, complexities of data accuracy, collaboration and communication as key practices, need for capacity-building and technical support, and the positive perceptions about BEIS. This concludes that while BEIS is strategically important in educational governance, it also encounters major operational challenges, which prevent it from boosting its effectiveness, technical problems and lack of formal support. The recommendations include building a data-driven culture, enhancing workload efficiencies by harnessing compliance data, setting up formal BEIS teams, providing ongoing and role-specific training support for the technical system and seeking regular user input and feedback on BEIS‘ benefits for enhancing the system. It is essential to tackle these areas in order to fully actualize the BEIS‘s potential for effective, transparent and accountable educational administration.

KEYWORDS : Basic Education Information System, data management practices, educational governance, large secondary schools, qualitative exploration